Preferences That Affect Accounts Payable in QuickBooks

Did you know that you can streamline accounts payable processes by setting certain QuickBooks preferences? Setting preferences saves keystrokes, which in turn can save data entry time.

Not every preference that affects accounts payable impacts your financials; some preferences enable specific features. To view and modify these QuickBooks settings, from the menu bar choose Edit, Preferences.

Preferences in QuickBooks come in two forms:

• My Preferences—Settings that are unique to the current user logged in to the data file and are not shared by other users. Click the My Preferences tab to modify the user-specific settings for the logged-in user.
• Company Preferences—Settings that are common for all users. Click the Company Preferences tab to modify settings globally for all users.

Note: To set company preferences, you need to open the file as the Admin or External Accountant user and switch to single-user mode (if you are using the data file in a multiuser environment). The Admin user is the default user created when you begin using QuickBooks for the first time.

Proper data entry security includes limiting which employees have access to logging in as the Admin and setting company preferences that are global for all users.

Chapter 7 of Laura Madeira’s QuickBooks 2013 In Depth details the preferences that can affect your use of the accounts payable functionality.

From Laura Madeira’s QuickBooks 2013 In Depth